Group Function Policies And Procedures
A confirmation/damage deposit of 25% of the estimated costs is required to secure the use of the facility. Deposits are non-refundable. The deposit will be regarded as a down payment towards the total cost of the event.
Shaughnessy Restaurant must maintain a current/valid credit card number on file. Final payment will be processed on the day/evening of the event.
A signed contract with a valid credit card number is required in order to secure a booking.
A full prepayment is required one month in advance based on a food and beverage pre-estimate prepared by Shaughnessy Restaurant. The final billing must be settled within one week following the event. In the event of an overpayment the amount will be credited back to the credit card number provided on the signed contract.
Cancellations must be received in writing. Any deposit or monies paid to reserve a date will be forfeited (not refunded). If by AN ACT OF GOD, i.e. power outages, the Restaurant will re-schedule the Event at a mutually agreeable date.
A guaranteed number of guests is required 30 DAYS prior to your event. This guaranteed number is not subject to reduction & may only increase. A final increase is required 48 hours prior to your event. Final numbers are considered firm and may not decrease.
Please provide menu and wine selections one month prior to your event.
FOOD AND BEVERAGE
Wedding Packages differ from year to year (pricing, menu changes) Current wedding package prices are not guaranteed for the following year. All food and beverages must be supplied by Shaughnessy Restaurant with the exception of specialty cakes, which may be brought in subject to a cutting and plating fee of $ 2.50 per guest. Alcohol must be provided by Shaughnessy Restaurant. Corkage events are respectfully declined.
Guest are strictly prohibited from consuming alcohol in the parking lot or garden areas or away from the reception at the Restaurant. Any alcohol not purchased from Shaughnessy Restaurant will be confiscated immediately.
Food and Beverage requirements are to be completed one month prior to your event.
TAXES, LABOUR AND SERVICE CHARGES
- 5% GST applies to all food, beverage, liquor, labour, and room set up charges. Liquor tax where applicable.
- 18% applies to all services, foods & beverages as staff service charge
- SOCAN CHARGE (depends on guest numbers)
MINIMUM GUARANTEE/RENTAL & ROOM FEES
March 1 to October 31 (Exclusive Use)
$ 12,000. FOOD & BEVERAGE MINIMUM
(Does not necessarily include room/set up charge).
January, February, early November (Exclusive Use)
$ 8000 – 10,000 FOOD & BEVERAGE MINIMUM. (Depending on Guest Numbers)
The use of nails, staples, glue, tape or any like material is not permitted on any walls, doors, posts, ceilings or any like objects of Shaughnessy Restaurant. Wax Candles must be entirely enclosed in hurricane votives & must be approved by management.
Permission is required to use, remove or rearrange furniture of Shaughnessy Restaurant. Labor costs may be invoked.
** Please advise of any equipment, decorations, etc. arrival to ensure the proper set up. All decorating plans must be approved by the Restaurant management.
The HOST shall be held responsible for any damage to the Shaughnessy Restaurant’s property during their event and is responsible for the actions and/or conducts of their guests. Shaughnessy Restaurant has the right to discontinue services to all guests in the case of any violations to policy or provincial law.
You may bring in your own DJ, the proviso being the music must be kept at a reasonable volume throughout the evening. After 10 PM the patio doors and windows are to be closed.
Rice, confetti, bubbles, sparklers and table sparkles are not permitted.
Subject to prior arrangement, Shaughnessy Restaurant will accept delivery of materials for use during your function: however, all items must be clearly labeled with the function date & name of host. Items may only be delivered on the same day on which your function is being held i.e. floral centerpieces, cake, table decorations. No exceptions will be made.
VENDORS: audio/visual equipment, DJ may arrive and set up at 3:00 pm same day of.
Shaughnessy Restaurant assumes no responsibility for any loss or damage to goods, property, and/or equipment brought into the facility by the HOST and/or guests.
- Wedding cake table and cake knife
- DJ Table & Tablecloth
- Guest book table
- Gift table
- Tented table numbers
- Coat closets
- Standard background house music
- Tea light votives